Every application, offer and deposit, before it is due.
Applications per university with deadlines, status, offer conditions and deposit dates. Anything due within a week shows in red, for the counsellor and the manager.
| Student | University · Course | Status | Next condition | Deposit |
|---|---|---|---|---|
| Rohan Gill | Trinity College DublinMSc Computer Science | Submitted | Decision pending | - |
| Nisha Patel | University of WarwickMBA | Offer · conditional | IELTS 7.0 by 30 days | £2,000 in 3 days |
| Aditya Sen | Arizona State UniversityMS Electrical Eng. | Offer · I-20 issued | SEVIS fee pending | Paid |
| Vikram Iyer | Seneca PolytechnicPG Dip. Analytics | Offer · LOA | Tuition deposit | CAD 2 days |
| Diya Kapoor | Monash UniversityMaster of Public Health | Drafting | Closes in 5 days | - |
| Tara Bhat | University of LeedsMSc Marketing | Offer · unconditional | CAS requested | Paid |
Fewer missed deadlines
Track every university application with deadlines, status, offer conditions and deposit due dates. Anything due within a week shows in red.
Deadlines in red
Any deadline, deposit or condition due within seven days is marked in red across the tracker and the counsellor app.
Conditions become tasks
Offer conditions such as final transcripts or an IELTS score turn into dated tasks with an owner.
Deposits tracked
Amount, currency, due date and payment proof for every deposit, linked to the offer it secures.
Confirmation documents
CAS, I-20, CoE and LOA status sit on the application so the visa team knows when to start.
Many applications, one student
Compare a student's applications side by side and mark the one they accept.
Reminders that escalate
A reminder to the counsellor two days before, then to the branch manager on the day.
Four steps, one record.
How a typical consultancy runs Application Tracker day to day.
Create
Courses chosen from the shortlist become applications with deadlines filled in.
Submit
Record the portal reference and submission date. Status updates are logged on the timeline.
Convert
Log the offer and its conditions. Conditions become tasks, deposits get due dates.
Confirm
Once the deposit is paid and confirmation is issued, the student moves to the visa stage.
What the AI does here
Offer letters are long. The AI reads them so counsellors do not miss a line.
- Extracts conditions, deposit amounts and dates from uploaded offer letters
- Suggests tasks for each condition with a due date
- Warns when two deadlines for one student clash
- Drafts a plain-language summary of the offer for the student
Suggestions, not decisions
The AI drafts and flags. Counsellors review, edit and decide, and every change is recorded on the student's timeline.
Explained every time
Each suggestion shows what it was based on, so a counsellor can check it before acting.
About Application Tracker
Do you submit applications to universities for us?
Can we track applications made through aggregators?
What happens when an offer is declined?
Can managers see all upcoming deadlines?
Course Matcher
The matcher reads a student's scores, budget, preferred countries and intake, then ranks courses into good fits, stretches and safe options, explaining each one.
Document Vault
Students upload from a secure link.
Commission Tracker
Commission due from each university per enrolled student, invoices raised and payments received, in each university's own currency.
BOARDING NOWStart your next intake organized.
Your boarding pass is ready.
Bring your counsellors and your current lead sheet. We will set up the rest.